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TENURE AND PROMOTION RECOMMENDED BEST PRACTICES AND ASSOCIATED TIMELINE
Departmental Deadlines
During Annual Evaluations
Chair/Center Director
Department Chair and Center Director discuss with faculty member the steps and deadlines for the T&P process as outlined below. Discuss potential outside reviewers.
Mid March
Candidate
Candidate submits draft T&P packet to internal department/center T&P review committee(s) for feedback.
Mid April
Internal Rev. Committee
Internal review committee(s) provides comments back to candidate to revise packet
Chair
List of outside reviewers developed by department chair, center director and candidate, and members of Chair’s list and Candidate’s list identified. Begin contacting reviewers to assure their availability. Note that conflict of interest guidelines for external letter writers are provided here.
Mid May
Candidate
Packet to Chair/CD for reviews
Early June
Chair/CD
Return packet to candidate with Chair/CD comments
Mid June
Candidate
Final draft packet incorporating Chair/CD comments to Department Rep for External Reviewers
Chair
Letter of solicitation developed and sent to outside reviewers along with T&P packet. Template for solicitation letter is available here.
Early August
External Reviewers
Response due
Early September
Chair
Chair takes the lead in writing the Chair’s letter, and works closely with the Center Director in editing the letter. The letter will be signed jointly by the chair and director and uploaded in the OPT system
Faculty
Faculty meeting to discuss candidate packets
Dept. Rep.
Solicit vote for Faculty
IFAS HR Deadlines
Late July
Dept. Rep.
FINAL DRAFT PACKET to IFAS HR
Early August
IFAS HR
Comments about packet returned to Candidate
Mid August
Candidate
Finalize and upload packet
Late August
Dept. Rep.
Upload external letters received and certify packet for Faculty Review
Center Director
For candidates located at a REC, the director will send the list of center faculty eligible to vote to the chair of the home department with their departmental/school affiliations.
Early September
Faculty/Center
Last day to vote
Dept. Rep.
Enter faculty/center votes in OPT
Mid September
Dept. Rep.
Upload Chair’s letter
Late September
Candidate
Last day for candidate to respond to Chair’s letter
Chair
Endorsement in OPT system
Dept. Rep.
Last day to certify packet for IFAS review
Late October
IFAS T&P
IFAS T&P committee meets
Early November
IFAS HR
Deadline for IFAS Committee assessments to be entered into OPT
Mid December
Deans
Deadline for Dean’s letter to be uploaded into OPT
Late December
Candidate
Last day to respond to Dean’s letter or request meeting
Mid January
Deans
Endorsement in OPT system
IFAS HR
Packets certified for Academic Personnel Board review