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UF/IFAS Human Resources, Diversity and Inclusion

UF/IFAS Human Resources, Diversity and Inclusion

TENURE AND PROMOTION RECOMMENDED BEST PRACTICES AND ASSOCIATED TIMELINE

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Departmental Deadlines

During Annual Evaluations

Chair/Center Director

Department Chair and Center Director discuss with faculty member the steps and deadlines for the T&P process as outlined below. Discuss potential outside reviewers.


Mid March

Candidate

Candidate submits draft T&P packet to internal department/center T&P review committee(s) for feedback.


Mid April

Internal Rev. Committee

Internal review committee(s) provides comments back to candidate to revise packet

Chair

List of outside reviewers developed by department chair, center director and candidate, and members of Chair’s list and Candidate’s list identified. Begin contacting reviewers to assure their availability. Note that conflict of interest guidelines for external letter writers are provided here.


Mid May

Candidate

Packet to Chair/CD for reviews


Early June

Chair/CD

Return packet to candidate with Chair/CD comments


Mid June

Candidate

Final draft packet incorporating Chair/CD comments to Department Rep for External Reviewers

Chair

Letter of solicitation developed and sent to outside reviewers along with T&P packet. Template for solicitation letter is available here.


Early August

External Reviewers

Response due


Early September

Chair

Chair takes the lead in writing the Chair’s letter, and works closely with the Center Director in editing the letter. The letter will be signed jointly by the chair and director and uploaded in the OPT system

Faculty

Faculty meeting to discuss candidate packets

Dept. Rep.

Solicit vote for Faculty


IFAS HR Deadlines

Late July

Dept. Rep.

FINAL DRAFT PACKET to IFAS HR


Early August

IFAS HR

Comments about packet returned to Candidate


Mid August

Candidate

Finalize and upload packet


Late August

Dept. Rep.

Upload external letters received and certify packet for Faculty Review

Center Director

For candidates located at a REC, the director will send the list of center faculty eligible to vote to the chair of the home department with their departmental/school affiliations.


Early September

Faculty/Center

Last day to vote

Dept. Rep.

Enter faculty/center votes in OPT


Mid September

Dept. Rep.

Upload Chair’s letter


Late September

Candidate

Last day for candidate to respond to Chair’s letter

Chair

Endorsement in OPT system

Dept. Rep.

Last day to certify packet for IFAS review


Late October

IFAS T&P

IFAS T&P committee meets


Early November

IFAS HR

Deadline for IFAS Committee assessments to be entered into OPT


Mid December

Deans

Deadline for Dean’s letter to be uploaded into OPT


Late December

Candidate

Last day to respond to Dean’s letter or request meeting


Mid January

Deans

Endorsement in OPT system

IFAS HR

Packets certified for Academic Personnel Board review