IFAS IMMIGRATION COMPLIANCE SERVICES
USCIS makes Change of Status to F1 classification easier for applicants (7/20/2021)
DHS extends and redesignated Syria for Temporary Protected Status (TPS) through September 30, 2022 (3/18/2021)
US Dept of Labor has proposed to defer the effective date to raise prevailing wages until January 1, 2023 (3/18/2021)
The UF sponsoring department is responsible to offer a one-way airfare ticket back to the last country of origin should a foreign national employee on an H1B (or an O-1 sponsorship) be terminated, prior to the current expiration date. If the foreign national resigned the position, the sponsoring department is not liable for the return airfare.
Ensure you have documented if the foreign national resigned on his/her own terms and submit, on or before the last day employee works, an End of Program form found in the forms section.
Effective January 5, 2015, IFAS Administration established an institute-wide policy that IFAS units will support only employer-required application fees for J-1, H-1B, TN, E-3, O-1, and permanent residency of the employee only. As is currently the case, IFAS units will pay:
Katie Davison, Human Resource Specialist III
University of Florida
McCarty Hall D (bldg #0498)
PO Box: 110281
Gainesville FL 32611
1604 McCarty Drive, Suite 2044
Gainesville FL 32611
DocuSign & Dropbox: firstname.lastname@example.org
I-9 Employment Eligibility Reverification
IFAS-HRDI Employment Eligibility Reverification Policy
“Under federal law, employers are required to verify the identity and employment eligibility of all individuals they hire, and to document that information using the Employment Eligibility Verification Form I-9.” (Worksite Enforcement. (2018, Jan 9). Retrieved from https://www.ice.gov/worksite)
Worksite enforcement by ICE begins with a) compliance; via Form I-9 audits, civil fines, and referrals for debarment from federal contracts; and b) enforcement; through arrest of employers knowingly employing undocumented workers, and the arrest of unauthorized workers.
The above can be avoided by maintaining an accurate work authorization record throughout an employee’s length of service at the University of Florida, not just at the time of initial hire. It is the policy of IFAS-HRDI to be 100% in compliance with the federal standards to protect our departments, research, and employees from unnecessary worksite inspection audits.
IFAS Immigration Compliance will stay up to date with any new policies and procedures made by UFHR and Tax Services to re-verify work authorizations and update tax statuses. The following procedure will ensure federal compliance and, at the same time, alleviate a large portion of the process from the department workload.
Work Authorization Report
IFAS Human Resources, Diversity & Inclusion (IFAS-HRDI) will provide a quarterly work authorization report to each IFAS unit listing each foreign national. This report may be updated more often as needed. The department should maintain an accurate report of their foreign national employees and report to IFAS-HRDI any potential gaps in employment based on immigration issues.
The IFAS unit will contact the employee and/or supervisor of all upcoming work authorization expirations and encourage them to file for extensions at the earliest allowable deadline prior to expiration. The foreign national will bring in their new documents to be physically reviewed in person and photocopied by the unit’s authorized representative as soon as they are received.
Employment Authorization Reverification
The IFAS unit will reverify all extensions or changes in work authorization on or before the current expiration date by following the instructions for the Form I-9, Employment Eligibility Verification, specifically Section 3 of that form.
No employee will be allowed to work or volunteer in any capacity during a gap in work authorization. The US Department of Homeland Security does allow automatic extensions for some specific expired work authorizations. The unit will confirm with IFAS-HRDI if their employee qualifies for one of these allowances.
I-9 Reverification Procedure
Access the portal by going to the UF Human Resource Services I-9 Reverification Portal and login using your Gatorlink credentials.
- Type in the employee’s UFID and hit Enter or Tab to auto-populate the rest of the fields
- HRS Representative Name
- Type in your last name,first name (no spaces). DO NOT CLICK THE DOWN ARROW!! A dropdown automatically appears after you start typing so you can choose your name.
- Your email and office number will auto-populate. You do not need to type in your Job Title to continue
- Choose YES you would like to add an additional email.
- Another field will open to put Katie Davison’s email address email@example.com
- Katie will get all communications from UFHR concerning the reverification so any issues can be resolved, and reports updated
- Reverification Reason
- Status Change – change of visa, newly acquired green card, or naturalized citizen
- Work Authorization Expired – used for extensions on expired or expiring statuses
- Add any helpful information for UFHR to know in the additional information box
- Attach the completed Form I-9, Section 3 - *Required
- Attach the I-9 support document being updated
- If the document is in the same pdf as the I-9, this attachment is not required
- Click on Submit
An automatic email will be sent notifying the reverification was submitted and another notifying once the update has been completed.
**The portal does not allow for multiple entries and you will need to load the page again if you have more than one reverification to enter. I suggest bookmarking the website if you intend to do all your reverifications at once.