Send all materials to IFAS Faculty Recruitment (dlecuyer@ufl.edu)
Phone 352-392-4777 or Fax 352-392-3226

Pre-Search Preparation

 

Tenure track positions: The IFAS SVP AND the IFAS Deans require you to utilize the Search Advocate Program. After the Dean has given informal approval of position to unit leader, the unit leader assembles the search committee and sends IFAS HR (Dana) the names of 2 potential Search Advocates. The unit leader and search committe create the position announcement and consult with the Search Advocate during creation/editing process. Sample Criteria Matrix below.

 

Non tenure track positions: utilizing the Search Advocate Program is optional at this time. You are encouraged to use the Criteria Matrix when crafting your position announcement.

 

All searches: consider scheduling the search in reverse (when do you want to hire, interview, screen, launch)

 

 

    Position Announcement template

 

  List of Search Advocates

 

Search Advocate Guidelines  

 

Criteria Matrix template (Excel)

 

 

 

Dept./Center Personnel Liaison initiates 

STEP 1

 

Submit below documents electronically to IFAS HR (Dana) to obtain Dean/SVP signatures (forms are used for both tenure and non-tenure track positions):

 

Position detail form

 

Final Position Announcement

 

Search and Screening Committee Template

 

Advertising Form  

 

Dept./Center Personnel Liaison initiates 

STEP 2

 

IFAS HR (Dana) attends 1st committee meeting prior to advertisement of position to discuss HR perspective and search and screening tutorial questions. Katie Davison - Immigration also attends to discuss immigration/visa perspective.

 

Dept./Center Personnel Liaison initiates

 

Have screeners complete search and screening tutorial (login to MyTraining at mytraining.hr.ufl.edu and search for course code PVO800).

 

Non-UF search committee members will need to be added to myUFL by the department as a Person of Interest and create a Gatorlink in order to view the training. Send UF-ID and training certificate to dlecuyer@ufl.edu for security role and applicant pool access.

 

Faculty Search Committee Toolkit

 

Review prior to first search committee meeting:

 

Implicit Bias: https://www.aamc.org/video/t4fnst37/index.htm

 

Roles in the Search Committee Process

 

Search Committee Member Responsibilities

 

 

Search and Screening Chair initiates

STEP 3

 

IFAS HR will post approved position on Careers at UF and obtain requisition number to be placed in all other announcements. Will automatically post on IFAS HR Website and Chronicle of Higher Education (web only)

 

IFAS HR initiates

STEP 4

 

Public Meeting Notice in a dept/center location that has public access. Also send meeting details to dlecuyer@ufl.edu for electronic posting. Post 3-7 days prior to search committee meetings

UF Public comment policy

 

Search and Screening Chair initiates

STEP 5

 

Final Search and Screen Committee Meeting:  establishes short list of candidates; submit Short List Form to Dana for review BEFORE candidates are invited for on-campus interviews (tenure track positions: interview with all 3 Deans, regardless of TRE split. Non-tenure track - interview with lead Dean only)

 

Search and Screening Chair initiates

STEP 6

 

Request position closing date (email Dana) if position was posted as open until filled.

 

Search and Screening Chair initiates

STEP 7

 
For REC Directors - discuss final decision on candidate for position offer with the relevant academic department chair prior to contacting Deans.

 

All unit leaders: discuss offer with Dean(s) PRIOR to negotiations; forward position announcement and position request form to Dean(s). Tenure track: discuss with all Deans regardless of TRE split. Non-tenure track: lead Dean only.

 

Hiring Authority in Department initiates

STEP 8


Letter of Offer: must contact Susan Hudson for letter template prior to issuing


REC Director initiates

STEP 9 (if applicable)


If hiring a Foreign National, complete a Notice of Job Availability and post for 11 business days within hiring department. Post in two (2) places, eg., mailroom, breakroom, center if applicable. Send copy of completed form to HR-ICS

Dept./Center Personnel Liaison initiates

STEP 10


Submit Careers at UF Closeout Form to Dana LeCuyer (contact info above)

Search and Screening Chair initiates